Front Desk Administrator - Summer
Please note: This is not a law school summer position
We are looking for a fun, interesting, and engaging person to be the face of our office. Spark Law is the anchor tenant at SparkTown Law Chambers (https://www.dolawbetter.ca/), a fun and dynamic community of lawyers in downtown Toronto, and one of BlogTO’s top ten coworking spaces in Toronto’s Financial District (seriously… Google it!). We also have a written “No Assholes Policy” which we take very seriously.
We are hiring a Front Desk Administrator to help keep our community running smoothly. Your duties will include some legal administrative tasks and bookkeeping, ongoing receptionist duties, and assisting with firm marketing activities.
In more detail, we will need your help
- receiving and forwarding faxes from opposing counsel, drafting correspondence and memos (occasionally), drafting simple court documents (occasionally) such as Orders, Notice of Examinations, Affidavits of Documents
- assist with preparing expense reports, reconciling monthly corporate expenditures, inputting daily and monthly bookkeeping and accounting info
- maintaining the café, tidying up boardrooms after meetings, opening and distributing incoming mail, ordering couriers and process servers, sending mail, greeting and directing clients and other visitors, assisting other lawyers in the office with general administrative tasks (proofreading, scanning, court document assembling), coordinating meetings with boardroom schedules
- suggesting and executing marketing content ideas for firm social media platforms, creating firm marketing collateral, analyzing industry trends and periodically doing competitive analysis
In addition to your CV, please submit a super-fun cover letter, and a photo of your favourite summer treat to firstname.lastname@example.org.
We look forward to hearing from you no later than Friday, June 3, 2022.